Finance & Travel Policies
If you have any questions about reimbursable expenses, including travel expenses, please contact Molly Marshall before making any purchases, creating travel arrangements, or placing any orders.
Please note: If you are a new employee of the Kempner and need to order office supplies please email Molly Marshall.
- Kempner Travel Policy Brief
- Kempner Institute Travel Request Form
- Full list of financial policies developed and maintained by the Financial Policy Office (FPO).
- FPO’s Travel Policy website
- OPP Financial and Reimbursement Policies
Research/Engagement
In addition to pursuing research aligned with the Kempner Institute’s mission, Associate Faculty are expected to participate in Kempner Institute activities in significant and meaningful ways. This may include, but is not limited to, participating in recruitment, educational activities, or community building activities.
Re-budget Requests
If considering a re-budget request, please note that typical expenses may include but are not limited to:
- Direct research expenses for research personnel carrying out a project directly related to the Kempner Institute mission. These costs may include salary, travel to and participation in a relevant conference, and educational expenses.
- Associate Faculty salary support commensurate with effort dedicated to a Kempner related research project not otherwise funded, for example summer-support (% effort, time-period required).
Funding Restrictions
Please note that regardless of the amount, funds may never be used for:
- Meetings, travel, or events unless the activity is directly related to Kempner Institute activities and participants and the activity are outlined in the fund request.
- General salary support for faculty or staff who are not working directly on Kempner related projects.
- Salary support for faculty cannot be used to replace or buy-out existing funding (e.g. departmental or school support, pre-existing grant funding).
- Expenses not directly related to the mission of the Kempner Institute.
- Purchase of GPUs or computers outside of contributions to the Kempner cluster.
Reporting Requirements
Annual progress report of not more than 3 pages are due no later than July 1st of each funding year, and must include the following:
- A report of actual expenditure of funds versus budget.
- How the funds supported the mission and vision of the Kempner Institute.
- Any presentations, manuscripts (submitted or published), meetings or activities related to Kempner Institute funded research.
- A brief summary (not more than ½ page) of Kempner Institute activities the faculty member participated in over the course of the previous year not otherwise described above.
Harvard Research Policies & Compliance
All recipients of an award from the Kempner Institute are expected to comply with all University policies and procedures governing the conduct of research including, but not limited to, the use of animals, human subjects, hazardous materials, and export controls. More information related to these policies may be found on the Provost’s Research Policies & Compliance page.
Contact
For questions about associate faculty research funding, including terms, use of funds, and reporting requirements, please contact Michaela Kapp, Assistant Director for Finance, at michaela_kapp@harvard.edu.
Overview
- Business expense reimbursement policies.
- See Harvard’s receipt definitions.
Concur
Concur is the reimbursement platform for Harvard University employees.
Buy to pay is Harvard’s preferred procurement method for ordering supplies. Buy to Pay is not yet available for Kempner-funded community members. In the meantime, while we are working to streamline the procurement process, please contact Molly Marshall to order supplies.